Scheduling · Operations · Invoicing · Reporting
Headroom automates admin so you can make music.
Engineered for high-volume studio businesses.
It runs while you're off the clock.
Requests come in, deposits clear, confirmations go out, invoices get paid, 24/7.
-
New booking request · Studio B · Saturday 2:00 to 8:00 PM
hold -
Deposit collected from Maya R. · session confirmed
+$180 confirmed -
Reminder sent for tomorrow's 1:00 PM session
-
Session ended in Studio A · balance invoiced
invoiced -
Invoice #1041 paid · label account · Net 30
+$1,240 paid -
Payout sent to your engineer
$400
Scheduling
Clients book from your website or a branded portal the moment they're ready to confirm, not when you're free to return a call, a text, a DM, or an email. Holds lock the calendar instantly.
- Booking widget for your existing site
- Real-time availability, instant holds
- Self-service cancel and reschedule
- Confirmations and reminders, automatic
Finance
Deposits at booking, balances invoiced the moment sessions end, reminders on anything overdue. Cash lands before the session, not 90 days after.
- Deposits and balances through Stripe
- PDF invoices with one-click pay links
- POs and net terms for label accounts
- Memberships and prepaid credit packs
Operations
Engineers confirm their own shifts and get paid on time without asking. You see rates, permissions, and utilization by room, week, and client.
- Mobile app for your team, with push alerts
- Shifts with self-service confirmation
- Contractor payouts for your engineers
- Permissions tuned to each teammate
- Utilization and revenue analytics
Run the room from your phone.
Headroom installs on your team's phones. Your clients never download anything.
Install Headroom on iPhone, Android, or desktop. Today's sessions, shift confirmations, and client details travel with you, and push alerts land the moment a booking comes in or a payment clears. You run the studio from the floor, not the back office.
Nothing to download, no account to create, no password to forget. Artists book, pay, reschedule, and pull up session details from a link in their browser.
The rest of the chain.
Utilization analytics
Room usage as a share of open hours
Revenue reporting
By status, payment terms, studio, and week
P&L per booking
Deposits, expenses, payouts, margin
Memberships
Monthly plans, billed automatically
Credits
Prepaid hours, cash in before anyone books
Batch invoicing
A month of label sessions on one invoice
Overdue reminders
Automatic, until the balance clears
Referral attribution
Trackable links, commissions auto-credited
Lead pipeline
Every inquiry captured and staged for follow-up
Contractor 1099s
Payout records ready for tax season
Booking approvals
Hold requests until you sign off
Multi-location
Independent teams, calendars, and rates
Make your marketing work.
Headroom is a full studio administration platform that happens to include the highest-converting booking flow on the market. Your client relationships already work for you, and the portal just takes the friction out.
Keep your existing site and drop the widget into Squarespace, Wix, WordPress, or any custom build. Visitors book and pay on the spot, and the ones who don't are saved as leads you can follow up with later.
Click
Paid for. Non-refundable. The meter already ran.
Capture
Name, email, and phone collected before pricing appears. A lead either way.
Convert
Live availability, instant hold, deposit at checkout. A committed session.